Marketing & Design Request Form for Clubs & Societies

This form is for Guild-affiliated clubs and societies to request assistance from the Engagement department, including graphic design, printing/production of marketing materials, and photography/videography.

This form works best on Google Chrome.

Please note: Standard turnaround time is 3-5 business days. It is currently a peak time, so turnaround time for all new graphic design jobs may be 7-14 days. If you need something sooner than this or have a last minute request weโ€™ll try our best to accommodate it. Simply shoot us an email at and or pop by our office in Guild Village (First Floor, South Wing) to discuss.

Guild staff and student reps:ย  please submit your request via the form for Guild departments.

Project Title*

Club Name*
Your Name*

Your Email*

What do you need help with? Please give us a bit of background about the project or item(s) that you're requesting - e.g. the purpose, the target audience, budget available, campaign duration etc.

What do you want included in the design or communication? Please enter all of the text and information that has to be included here. For example, the event date, location, times, links, survey or application deadlines, ticket prices, contact information, description... everything that the audience will need to know! (You can also attach drafts in Word documents at the bottom of this form.)

Design Style*
If graphic design is required, please let us know what you want the artwork to look like. Things to include here (if you have specifications) include preferred colors, design styles, Pinterest board links, compulsory logos and images you want to use, and the size of items if applicable.

Marketing Assistance* (Tick all that apply)
What do you need help with? Please select the items that apply. If youโ€™re unsure or want advice please request a catch up with us to discuss all these opportunities (and more!) in more detail.
 Promotion in Guild Weekly e-newsletter Photography Videography Graphic design (select items opposite) Other
Design Required (Tick all that apply)
Which design items would you like to use for this project? Please select the items that apply. If youโ€™re unsure or want advice please request a catch up with us to discuss all these items in more detail.
 Poster Square graphic for social media Facebook event cover photo Facebook page cover photo Logo Tickets Business card Bookmark Single-sided flyer Double-sided flyer Folded brochure Booklet Other

Club bank account number*
You will be charged for graphic design services at $22.50/hour (+GST) and for any printing/production costs. We will send you a quote and require written approval of all charges from an EXECUTIVE committee member of the club before design work commences or items are sent to print.

Deadline* (Minimum five business days excluding printing. If copywriting is required, please allow extra time.)

Upload any attachments here (e.g. text, plans or images)

If this project is to promote an event, please complete the questions below.

Event Date

Is the event 18+?
 Yes No
Will photographs be taken at the event?
 Yes No

If this form has been submitted successfully, you will receive an automated confirmation email within a few minutes. If you do not receive this email (please check your spam folder first to confirm), your web browser may need updating (the latest version of Google Chrome is recommended). If you cannot submit, contact directly.


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